Legal Secretary – Construction Group
McCann FitzGerald
Dublin, Ireland
11d ago

McCann FitzGerald is a premier corporate law firm, employing over 600 people. We are based in Dublin (our principal office), London, New York and Brussels.

We provide the highest quality legal advice and representation to Irish and overseas clients. Our clients are principally in the corporate, financial and business sectors and we also advise government entities and many state bodies, pension funds, educational and charitable institutions and trusts.

We currently seek to recruit a Legal Secretary. The successful candidate will be responsible for providing secretarial and administrative support to the partners and fee earners in the Construction Group.

Key Responsibilities

  • Dealing with telephone queries and ensuring that such queries are handled in a professional, courteous and prompt manner
  • Electronic diary management for fee earners for both external and internal meetings and room bookings and occasional event management
  • Completion of Travel Desk Booking Forms and Mileage Claims
  • Management and distribution of post to team
  • Liaising with Fee Earners and Accounts Departments regarding financial transactions on matters i.e., disbursement dockets for reimbursement of travel expenses, cheque requisition dockets, counsel’s fees
  • Compilation of Bibles / Court Documents
  • Opening and Closing Files / Post transactional Tasks
  • Assisting with AML Requirements
  • Drafting letters and producing other documents to a high standard
  • Amending and reformatting large documents
  • Dictation in winscribe
  • Ensuring electronic and hard copy filing is up to date
  • Suggesting improvements / amendments to systems and procedures
  • Assisting with weekly time entry on Aderant Expert for Fee Earner
  • Billing : drafting narratives from Work In Progress Reports Aderant Expert and computing figures. Follow-up with relevant Fee Earners to ensure all time is captured
  • Processing signed off bills with Accounts
  • Preparation of Transaction bills to clients’ specifications
  • E-billing (very occasional)
  • Preparing Status Update Reports for clients on open matters
  • Credit control : following up late payments as appropriate
  • Experience, Knowledge & Skills

    The successful candidate will have :

  • 5 years + experience as a Legal Secretary
  • Strong Microsoft office skills
  • Excellent numerical skills and attention to detail
  • A high degree of discretion and the ability to work with sensitive and confidential data
  • Good time management skills, the ability to manage a busy workload and meet required deadlines
  • Excellent interpersonal skills with the ability to communicate effectively in a professional manner with all levels of the business
  • A positive attitude, the ability to take ownership and responsibility for the completion of tasks and the ability to take and demonstrate initiative
  • Education

    The successful candidate will have :

  • Leaving Certificate and preferably a Secretarial Course or Legal / Admin course
  • Applications are made through email and should be accompanied by full curriculum vitae and sent to Kate.Honan McCannFitzGerald.

    com. Alternatively, for a confidential discussion for more information, please contact Kate Honan on 01-611 9141

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