Executive Assistant to the MD
As PA / Office Support to the MD & Senior Management Team, you will be required to work closely with the MD and provide support to the wider team, both to build a mutually trusting relationship to help juggle the workload and free up time.
You should become indispensable as your manager's 'right hand man’. You should have the confidence, capability and initiative of decision making and always try to be one step ahead in anticipating the needs for the working days and weeks ahead.
Typical daily tasks will include
Meeting logistics for onsite and offsite meetings
Coordinate complex calendar arrangements
Processing expenses and company credit card bills
Gather and prepare data for presentational purposes
Coordinate special projects / events as needed
Screening telephone calls and mail
Producing letters, reports and presentations as and when required
Providing documentation required for meetings
Pro-actively monitoring emails
Preparing the outgoing mail and distribute the incoming mail
Processing stationary orders
Organising contractors to fix technical or building related issues (electricians, printer issues etc.)
Ordering staff tea / coffee etc.
Ordering catering for meetings.
Ordering weekly Tesco shops for each Data centre
Reviewing current suppliers
Skills and Interest
Good written and spoken communication skills
Accuracy and attention to detail
Cool under pressure
Being aware of company policies / financial and budget constraints
Excellent administrative skills
Smart polished presentation
A flexible and adaptable approach to work
The ability to work on your own initiative
Tact and discretion, for dealing with confidential information
Ability to remain unfazed by high profile individuals