Executive Support Assistant
Randstad Financial Services
Dublin, Ireland
4d ago
source : Jobnos

Why work for this company?

Our client was established in 2000 and their research helps and promotes the development and competiveness of the industry, enterprise and employment in Ireland.

They offer a culture that's innovative, highly motivated and dynamic.

Apply now if you want to be a part of this exciting success story.

We are recruiting an Executive Support Assistant on a specified purpose maternity leave contract to provide secretariat duties to the Senior Management team of our client and administrative support to the Office of the Director General.

The successful applicant will also provide some project support at the beginning of Q 4, 2019 following the relocation to our new offices located in Dublin 2.

Job Description

The Executive Support Assistant will be responsible for the coordination and execution of the weekly Executive Committee meeting process.

This includes creating and monitoring agenda plans and gathering and preparing documentation for circulation. Attending the Executive Committee meetings and recording all minutes in line with our clients retention policy.

Following up, tracking and communicating actions.

The Executive Support Assistant will provide a comprehensive range of support services, including key secretarial, administrative and organisational support to members of the Executive Board.

The Executive Support Assistant reports into the Business Support Manager.

Key Responsibilities

  • Reporting to the Business Support Manager the Executive Support Assistant will;
  • Take full responsibility for the execution of the weekly Executive Committee meeting process which will include gathering of all documents, preparing documentation for circulation, creating and monitoring Agenda Plans and accurately recording all minutes, follow up on actions etc.
  • Provide a comprehensive range of support services, including administrative support to the Relocation Project Committee who is tasked with completing our clients move to its new premises through the final weeks of the project and post project delivery.
  • Provide administrative support to the Chairman.
  • Meeting and greeting visitors at all levels of seniority, including senior Government officials, Ambassadors, visiting researchers, company CEO's.
  • Carrying out various background research, presenting findings and gathering data.
  • Liaising with internal personnel and external bodies; including sister agencies IDA and Enterprise Ireland, Irish HEI's (Universities and other third level institutions), Government Departments, Embassies, other international funding agencies etc.
  • Arranging workshops, events as required.
  • Any other ad-hoc duties that may arise.
  • Qualifications and Experience

  • A minimum of 3 years relevant experience providing comprehensive administrative and secretarial support for a senior management team.
  • Expert in all Microsoft Office products (Word, Excel, PowerPoint, Outlook etc.).
  • Experience of working within a diverse, dynamic and fast paced environment.
  • Flexible and adaptable individual with a constructive 'can do' attitude who is willing to contribute to the development of the organisation.
  • Key Competencies :

  • Communications & Influencing
  • Personal Effectiveness
  • Stakeholder & Client Service
  • Initiative and Creativity
  • Teamwork
  • Project Management
  • Flexibility & Resilience
  • Problem Analysis & Resolution
  • Technical Knowledge
  • Respect & Integrity
  • Please note that this is an immediate vacancy.

    This position will be a specified purpose maternity leave contract at Level D.

    Benefits :

  • Exceptional financial package with annual increments on offer.
  • Excellent annual leave package.
  • Flexibility for the right candidate.
  • Apply now if you want to be a part of this exciting success story.

    Randstad Financial & Professional encourage applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK.

    Randstad Financial & Professional acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003

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