Company Secretary
Contract Pharmaceuticals Limited
Dublin
3d ago

Job Description

Key to the role will be to ensure that the highest governance standards are being applied at all times to a range of companies.

Working as part of a team, you will ensure that communications between the Boards, Committees and the business operate effectively and to the highest standards and that all applicable governance requirements are met and that standard company secretarial activities are completed in a timely and effective manner.

Excellent communication and organisational skills are required as the role requires regular interaction with Board and Committee members and with senior executives within firm.

The successful candidate will interact with a wide range of departments within the firm to facilitate board reporting in areas such as investment and risk reporting, compliance and operations.

The successful candidate will be expected to attend, manage and participate in Board and Committee meetings.

Responsibilities

  • Working as part of a team, to ensure the highest level of corporate governance within firm
  • Manage the business of a range of corporate entities through the setting of agendas, review and distribution of Board packs, completion of matters arising and minutes and the monitoring and control of Board delegations policies
  • Building and maintaining excellent relationships with the Chairpersons and Directors of each entity for which you are responsible.
  • Ensure company secretarial matters are properly managed
  • Management of shareholder meetings where appropriate
  • Work with internal staff to ensure that submissions are of a high standard and are suitable to lay before the Board proactively ensuring that they address issues of importance to the Boards
  • Assist in monitoring and updating Board and Committee diaries
  • Updating company records (both internal and Blueprint) and preparing templates
  • Reviewing and drafting documents and procedures
  • Preparation of minutes and matters arising for the Boards or Committees
  • Assist in ensuring that all Board and Committee terms of references are reviewed and updated (if required) on a regular basis
  • Assist in advising on managing, mitigating and monitoring corporate governance risks
  • Support the strong governance and control framework in place across BlackRock Europe by adherence to the processes and procedures in place to meet all regulatory and statutory obligations
  • Proactively work to develop and enhance Board and Committee processes and controls in response to regulatory and industry changes, and as directed by the Boards and the business
  • Providing input and advice to the business and directors with regard to Board governance matters
  • Report to the Boards and Committees on matters such as delegated authorities, board policies and procedures and corporate governance matters generally
  • Skills And Qualifications

  • Qualified Company Secretary is preferred but is not a pre-requisite
  • Excellent minute taking ability required
  • Team player, with a willingness and ability to help others
  • Ability to work under pressure with flexibility to adapt to shifting time expectations
  • Highly organized and with excellent personal time management
  • Attention to detail essential and proofing skills
  • Excellent communication skills with the ability to build relationships across the business, operations and suppliers at all levels of management up to and including Board of Director level
  • Ability to make presentations to the boards either in person or by conference phone speaks clearly and with confidence
  • Ability to draft clear and precise reports for submission to the Boards and Committees
  • Familiarity and experience with Blueprint Software an advantage
  • Good understanding and interest in investment instruments and markets would be preferred
  • Knowledge of the regulatory and corporate environment for UK funds would be preferred but not essential
  • Apply
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