Accounts Receivable Manager – Galway
Contract Pharmaceuticals Limited
2d ago

Job Description

Accounts Receivable Manager

Global pharmaceutical manufacturer based in Galway, seeks to hire an Accounts Receivable Manager. You will have five years’ experience in a similar role, leading a team of three.

This is a permanent role, reporting to the head of finance.

Job Responsibilities

  • Lead a team of three Accounts Receivable Administrators and ensure they meet their annual performance objectives.
  • Coordinate the entire Accounts Receivable (AR) function for the group ensuring the AR team resources are deployed effectively.
  • Review all credit limits in force and suggest amendments based on trading trends.
  • Ensure overdue accounts are put on stop in line with policy.
  • Ensure Direct debits are processed on time with the correct discounts applied.
  • Review and make recommendations to streamline the volume of direct debits and the administrative burden of the direct debits.
  • Review the settlement discounts offered and make recommendations on how to streamline so the administrative burden is reduced without impacting commercially on the business.
  • Setting KPI’s for the team in terms of outbound calls, cash collection targets, unallocated cash and sundry debtors balances.
  • Ensure the sundry debtors balance (cash received not allocated to an account) is kept current and balances don’t stay longer than 30 days.
  • Prepare a monthly suite of KPI reporting highlighting the key performance metrics for the AR function but also the AR balances including Ageing profile, debt collection values, etc.
  • Report monthly on the debtor’s balance via the debtor’s scorecard to report ageing, balances of concern, provisions, top 5 overdue by ledger, worst performers by sales rep, longest overdue debts, etc.
  • Ensure the sales transactions, cash receipts, discounts, and all other transactions are mirrored in the Invoice Discounting Facility online facility.
  • Reconcile each month the nominal balances with those of the Invoice Discounting facility.
  • Investigate variances between nominal balances and aged listings.
  • Ensure monthly reports are provided to Invoice Discounting bank in line with the terms of the facility.
  • Identify opportunities to reduce the number and complexity of the debtor’s ledgers.
  • Review the process for taking credit card payments to ensure it is optimised and the need for manual intervention is minimised.
  • Manage the AR team resources to ensure there is constant coverage for the business in periods of absences by team members.
  • Review the controls in place and make recommendations to enhance the internal controls to prevent unauthorised / inappropriate transactions being captured.
  • Work cross-functionally with other finance colleagues to streamline the Order to Cash process.
  • Ensure there is no manual circumvention of controls, that the Delegation of Authority is followed and that any instances of non-compliance are investigated, and loopholes closed off.
  • Provide training and constant feedback to other business users as to the correct procedures to be followed.
  • Actively identify opportunities to streamline the workflow process and reduce the administrative burden.
  • Qualifications

  • Relevant 3rd level qualification (ideally Degree qualified).
  • Accounting Qualification (preferable but not essential).
  • At least five (5) years + experience in a similar role, ideally pharmaceutical / healthcare multi-currency multi-company experience would be an advantage.
  • Excellent written and communication skills.
  • Strong computer skills in MS Office.
  • Organisational skills, personal efficiency, time management skills and the ability to prioritise competing demands are key communication skills.
  • Ability to lead and motivate a team and manage diverse personalities and viewpoints.
  • Ability to build relationships and collaborate with others is vital.
  • Strategic decision-making within the business as an influencer.
  • Apply
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