Facilities Administrator
Achievers Resource Solutions
Dublin, Ireland
11h ago

Our client is recruiting a Facilities Administrator for a maternity contract role to start immediately. The Facilities Administrator will support and assist the Facilities Lead and the facilities team in all office procedures and other tasks as assigned by the Facilities Lead.

The Successful Candidate :

  • You have a minimum of 1 years’ experience as a Facilities Administrator
  • You have excellent IT, communication and organisational skills
  • You are a fast learner and enjoy working in a busy and dynamic environment
  • As a Facilities Administrator, your duties & responsibilities will include

  • Logging the initial works / Facilities Request from Client
  • Managing the Active call log to ensure all jobs are progressed in a timely manner
  • Gathering prices for quotes from suppliers
  • Issuing Quotes
  • Getting approval of Quote
  • Scheduling works
  • Receiving / issuing PO s
  • Following through to ensure client is invoiced in a timely matter
  • Liaising directly with clients on updates of all jobs with eta’s, progress reports.
  • Preparation of Pre Planned Maintenance schedule
  • Ensuring all contractors are following the PPM schedule
  • Following up to make sure all maintenance reports are received and emailed to clients
  • Reporting on any actions that are required from report
  • Ability to interact with both client and vendor over the phone
  • Provide support to the FM in maintaining supplier matrices and the associated documentation
  • Making sure all Facilities and small works Information is organised and filed in appropriate place
  • For further information or if you wish to apply for the position of Facilities Administrator please send your CV in word format to kyela achievers.ie

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