Main Duties & Responsibilities :
Performing the following tasks in a timely, accurate and efficient fashion
Invoice processing & data entry, ensuring that invoices are input accurately for GL, VAT and cost center reporting and matching with Oracle iProc GRN’s.
Handling supplier queries
Reconciliations of creditor balances to 3rd party statements
Full compliance with AP controls (e.g. for supplier account management or payment runs)
Processing for AP prepayment accounts, including matching prepayments against invoices
Assisting with processing of weekly Direct Debit postings taken from the Treasury Control Sheet
Communication with all departments and internal customers on invoices awaiting approval (e.g. GRN’s) or under query
Administrative tasks, including sorting, distribution and scanning of incoming mail; preparation of payment remittance advices;
filing and data management
Investigating and resolving old creditor balances to ensure that all creditor balances remain within agreed credit terms
Helping to achieve discipline in business in adhering to scheduled pay runs and minimising the use of ad hoc, urgent payments
Building and maintaining strong, positive and collaborative relationships with suppliers, customers ensuring that service delivered to them is consistently of a high quality
Working closely with Procurement department, suppliers and customers to ensure that the P2P process is operating at an optimal level (e.
g. ensuring receipts are created by buyers)
Supporting the standardisation and improvement of processes, procedures, controls and systems (e.g. Oracle, iProc, iExpenses, Adest).
This may include automation of processes and activity where there is a business case for doing so (e.g. implementing an OCR solution).
Any other associated ad-hoc duties as assigned
Education & Experience :
1+ years’ experience working in a high invoice volume AP function
Strong financial systems experience. Experience of Oracle AP an advantage. Experience of an AP OCR system a distinct advantage.
Invoice processing experience, including entry, GL distribution and matching to eProcurement GRN’s. Experience of Oracle iProc an advantage.
Understanding of Irish and UK VAT rules for AP invoice processing is a distinct advantage
Experience of reconciling creditors balances to 3rd party statements and following up reconciling items
Demonstrated compliance with key controls in an AP environment
Strong MS Office knowledge, including Intermediate-level Excel (e.g. pivot tables and formulae)
Proven ability to work effectively as part of a team and build sustained positive business relationships with suppliers and customers
3rd level or professional qualification in accounting or business desirable, but not essential.
Personal Attributes and Competencies required :
Strong technical AP skills
Strong skills in financial systems and MS Office. Knowledge of Excel pivot tables and relevant functions (e.g. VLOOKUP) an advantage
Sound grasp of processes and respect for controls
Strong Customer Service focus
Focused on achieving results and meeting deadlines
Excellent attention to detail
Proactive self-starter, capable of working on own initiative
Tenacious, hard-working and determined
Ability to deal calmly, resiliently and positively with pressure in a fast-moving and challenging environment
Dependable, reliable and trustworthy
Self-awareness and ability to take constructive feedback
Team player and ability to achieve goals through cross-functional working
Well organized with ability to effectively manage heavy workload (e.g. high volumes of invoices and data)
Committed to development and growth of self and team
Supportive of continuous improvement
Good analytical skills, with a proactive, creative approach to problem-solving
Ability to learn quickly
Capable of building relationships across the business
Excellent people and communication skills, capable of dealing effectively with suppliers and customers
Good commercial acumen